Department Secretary – PFS Operations – Maitland — 259205

Florida Hospital

Posted 1 year ago

Listing Type: Nursing
Employment Type: Nursing
Shift: Days
Education Level: Not Stated
Certificates: Not Stated
Experience Level: All|Experienced
Compensation: NA

Job Details

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Department Secretary – PFS Operations – Maitland — 259205

Job Category: Professional – Non-Clinical
Location: Maitland, FL

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Department Secretary – PFS Operations – Maitland

Maitland seeks to hire Department Secretary who will embrace our mission to extend the healing ministry of Christ.

Facility Profile:

Established in 1908, Florida Hospital is one of the largest not-for-profit healthcare systems in the country, caring for more than a million patients each year. The Maitland Office Plaza houses our highly skilled teams that support our hospital system including Marketing, Patient Financial Services, Revenue Management, the Credit Union and Human Resources. The Trickel Building, a two-story office structure, creates an atmosphere of health and healing, with a healthy-style café and quaint chapel. The main lobby is filled with lush greenery and a light trickle of water, creating a holistic environment.

Work Hours/Shifts:

Mon – Fri / 8:00 a.m. – 5:00 p.m..

Job Summary:

Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. Supports department with various clerical and administrative functions.

Knowledge, Skills, Education, & Experience Required:

Excellent customer service, written and verbal communication skills
Strong organizational skills
Proficiency with Microsoft Office software (Outlook, Word, Excel)
Knowledge of general office and communication equipment
Discretion and ability to maintain confidentiality
Good problem-solving skills, ability to follow directions and take instruction
Flexibility, and ability to multi-task and meet deadlines
20 wpm typing skills
Business or secretarial education (Preferred)
Six months office, clerical, or customer service experience (Preferred)

Licensure, Certification, or Registration Required:

Job Responsibilities:

Demonstrates through behavior Florida Hospital’s Core Values of Integrity, Compassion, Balance, Excellence, Stewardship and Teamwork as outlined in the organization’s Performance Excellence Program

Performs a wide range of clerical and administrative functions including department reception (courteously screening/referring calls and greeting/directing visitors), filing, mail receipt and distribution, department reporting, copying functions, etc.
Ensures that department equipment (including fax and copy machines) are operational and serviced as necessary. Maintains adequate department supplies/other inventory, ordering as appropriate. May generate purchase orders and/or work with FH Purchasing. Completes work orders as necessary.
Maintains department files, records, etc. May be responsible for ensuring up-to-date reporting including employee time and attendance, IDTs, PAVs, expense reports, phone lists, etc. Maintains various department forms, basic to mid-level spreadsheets, documents, etc. May be responsible for department petty cash functions.
Maintains department policies and procedures, updating and filing as required. May be responsible to recommend updates and assist with policy/procedure creation.
Supports department with various secretarial functions including basic to mid-level correspondence. May be responsible for meeting agenda/minutes and distribution.
Supports department with various projects including department improvement initiatives.
Attends meetings as requested.
May maintain various appointment calendars including those for department meeting rooms. Schedules meetings as requested. May arrange department catering needs, run errands, assist with event coordination, etc.
Completes other work as requested.

If you want to be a part of a team that is dedicated to delivering the highest quality in patient care, we invite you to explore the Department Secretary opportunity with Maitland and apply online today.

Job Keywords:

Department Secretary, Secretary, Admin Assistant, Maitland

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brandy peacock
brandy peacock


Florida Hospital

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